Staff Accountant

Position Summary:

Covenant House Texas provides shelter for homeless, abused, and abandoned youth ages 18 - 24. In keeping with the Mission Statement and Principles of Covenant House, is responsible for all aspects of accounts payable, accounts receivable, grant billing, and general accounting support.

Specific Responsibilities:

Accounts Payable:

Retrieve incoming mail delivered to the office and P.O. Box and emails that contain invoices, check requests, and donation checks for processing.
Distribute invoices to appropriate department managers for check requests and approval; ensure invoices are paid in a timely manner.
Verify vendor statements with payment records and request copies of invoices when necessary.
Enter vendor invoices and check requests in the Invoice/Check Request Log in Excel daily. Once the log is approved, enter the payment batches in the Lawson A/P system and set up vendor payments in the bank portal (via Bill Pay, ACH, or wire transfer).
Verify the accounting codes of invoices/check requests entered in the Invoice Log; reconcile the invoices entered in the Invoice Log against the data entered in Lawson A/P before the payment batch is released/closed.
Monitor payments issued but not cleared by the bank account regularly to identify outstanding checks and determine subsequent actions such as voiding existing payments and reissue replacement payments.
Maintain vendor files; perform vendor research and analysis as needed.

Metro Bus Passes:

Reconcile the usage of Metro bus passes monthly and order additional passes when needed.
Prepare monthly journal entries based on the reconciliation.
Safeguard the Metro bus pass inventory kept in the safe in the Accounting Dept. to prevent unauthorized use.

Finance:

Responsible for assigned general ledger account reconciliations, including research and resolution of discrepancies.
Maintain all accounts payable filing.
Management and reconciliation of petty cash.
Prepare and upload journal entries as assigned by the supervisor.
Deposit donation checks and email softcopy of checks deposited to various departments for record keeping.
Collect and track supplemental time sheets for grant reimbursement submissions.
Support annual financial audit, Single Audit, and site monitoring/audit as required by grant administrators/agencies.
Compile/maintain documentation of desktop procedures and processes.
Prepare monthly grant billing, reporting, and reconciliation.
Perform other duties and responsibilities as directed by the supervisor.

Position Requirements:

A bachelor’s degree in accounting or a related field preferred
2 years experience in full-cycle accounts payable function, general ledger accounting, and account reconciliation.
Must have good computer skills including Microsoft Excel and Word; experience in ERP systems, and direct experience in the Lawson Accounting System is highly desirable.
Must have good organizational skills.
Must be comfortable sharing responsibilities in a small office setting where backup functions are necessary.
Must have a valid Texas Driver’s License and driving record acceptable to the Agency’s insurance carrier.
Must be able to push or pull objects weighing up to 25 lbs. (such as file drawers or boxes).
Must be able to plan or schedule work activities.
Must be able to work well with limited supervision.
Must be able to read written materials.
Must be able to understand and communicate orally in conversational (standard business) English.
Must be able to compose and prepare routine business memos and correspondence.
Must be able to work under time pressure.
Must be able to work with distractions and interruptions.
Must have a positive and friendly attitude.

Covenant House Texas

Staff Accountant

About the Job